SHOPIFY ↔ STRIPE PAYOUT RECONCILIATION

Stripe payout doesn’t match Shopify revenue?

Payout reconciliation that ties out.

Delivered before month-end close.

For US Shopify brands doing $5M–$15M annually. Stripe-centered environments.

Submit Payout Scope

Reconciliation stops being simple at scale.

At scale, deposits stop aligning with revenue.

Unexplained payout variance slows month-end close.

  • Stripe batches across payout windows.
  • Refunds land in different cycles.
  • Disputes distort payout totals.
  • Reserves shift cash timing.
  • Negative balances carry forward.
  • Excel reconciliation becomes fragile.

The numbers are correct. They’re just poorly explained.

This is not accounting software.

In scope

  • Shopify ↔ Stripe payout diagnostic
  • Payout-anchored, not revenue-anchored
  • Read-only data handling
  • Deterministic variance breakdown
  • Delivered before month-end close
  • Stripe-based environments, including additional gateways where relevant to payout flow.

Out of scope

  • Bookkeeping
  • Tax advisory
  • ERP replacement
  • Highly fragmented enterprise payment architectures.
  • Growth analytics

Scope: why a Stripe payout does not equal Shopify revenue. Nothing more.

How the diagnostic works

1. Stripe Ground Truth

Reconciliation anchors to a single Stripe payout. All balance transactions tied to that payout form the settlement truth.

2. Canonical Categorization

Each transaction is classified into deterministic categories: Gross charges · Fees · Refunds (same window / cross window) · Disputes · Reserves · Adjustments.

3. Explained vs Unexplained Delta

Expected payout vs actual payout. If variance ≠ 0, cause is isolated. If variance = 0, explanation is documented.

Reconciliation Standard

We reconcile each payout to Stripe’s settlement net. That number is the source of truth.

If there’s a difference, you see it. We don’t absorb it, round it away, or hide it in clearing accounts. Larger variances are grouped by size so you know what needs attention.

Payout Reconciliation Outputs

  • 30-day payout reconciliation ledger
  • Per-payout categorized breakdown
  • Materiality-tiered payout classification
  • Stripe net reconstruction
  • Gross vs net reconciliation summary
  • Dispute and reserve impact
  • Executive reconciliation summary (per payout)

Engagement Structure

Phase 1 — 30-Day Diagnostic

Scope is limited to payout reconciliation. Designed to reduce month-end reconciliation friction.

  • Flat fee
  • Read-only export files (CSV or JSON)
  • No API integration required
  • No production write access
  • No customer PII required
  • No modification of accounting systems.
  • Defined deliverable
  • No subscription commitment

Phase 2 — Monthly Reconciliation (Optional)

  • Delivered before month-end close
  • Same deterministic payout-anchored model
  • Cancel anytime

Submit Payout Scope

Operational Constraints

Data handling is restricted by design.

Read-only exports only
No API write permissions
No access to customer data required
No modification of accounting systems
Defined data deletion policy
US-only engagement

Extended Payment Setups

Stripe is used as the primary reconciliation anchor.

If your stack includes additional gateways (e.g. PayPal, Shop Pay, Afterpay), we can review how those flows interact with Stripe settlement and define scope accordingly.

Not a fit if:

  • Your brand is under ~$3M annually
  • You run a highly fragmented enterprise payment architecture
  • You are seeking accounting system replacement
  • You do not run structured month-end close
  • You want growth analytics

FAQ

Submit Payout Scope

Fit is confirmed before proceeding. Misalignment with revenue band or stack is stated.